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ADOPTED: July 13, 1992, and amended thereafter on
June 10, 2006, and July 11, 2009 ARTICLE I:
NAME The name of this organization
shall be the ARTICLE II:
ORGANIZATIONAL AUTHORITY AND PURPOSE The Committee is organized under
the authority of and in accordance with the Code of ARTICLE III:
DUTIES OF THE COMMITTEE It shall be the duty of the
Committee, as well as each officer and member thereof: Section A: To
organize and to keep up-to-date the bylaws of the Democratic Party within the
Section B: To
promote the Party Plan and Democratic principles within the Section C: To
encourage voter registration and voting in the Section D: To
support Democratic Party nominees in all elections; Section E: To
raise funds for the Democratic Party and Democratic Party nominees for
office; and Section F: To
organize and appoint election officials to work in all general and special
elections in the ARTICLE IV:
MEMBERSHIP Section A:
Membership on the Committee shall consist of those residents of the
County of Caroline who have paid membership dues in full as currently
established by the Committee. Section B:
A new member, who is a registered voter in the Section
C: The Committee may vote by a
majority of eligible Committee members present and voting to bestow a
lifetime membership upon an individual who is deemed to have shown an exceptional continued
support to the Committee. Dues will be
waived for individuals granted a lifetime membership. ARTICLE V:
ELECTION OF OFFICERS Section A:
The Committee shall reorganize during the period between the first
Saturday in December in odd-numbered years and the second Wednesday of the
following January. The Committee must
determine the date of this reorganization meeting and communicate that
information to the State Party by November 1 of each odd-numbered year. Section B:
At the reorganization meeting, there shall be elected the Chair,
Executive Vice Chair, Membership/Outreach Vice Chair, Fundraising Vice Chair,
Get Out the Vote Vice Chair (GOTV Vice Chair), Secretary, and Treasurer; the
positions of Secretary and Treasurer may be combined. The terms of office shall coincide with the
terms of their election to the Committee for a period of two years. Section C:
A vacancy in any office shall be filled by a majority of those members
present and voting at a regular meeting. ARTICLE VI: DUTIES OF THE OFFICERS: Section A:
The Chair shall preside at all meetings of the Committee. The Chair will appoint the Sergeant at
Arms, who will be charged with maintaining order at all meetings. The Chair
will appoint a Parliamentarian who shall ensure that the Committee’s
meetings proceed according to the current edition of Robert’s Rules of Order,
and in all cases that those rules are applicable and do not conflict with the
Bylaws, the Party Plan, or the Code of
Virginia. The Chair will appoint a Social Director to
greet visitors and help coordinate any social events as indicated by the
Chair. The Chair may
appoint committees that he or she deems necessary. The Chair shall act as a signer on the
Committee’s bank accounts. The Chair
shall be an ex-officio member of all committees. The Chair shall perform such other duties
as are required by the Bylaws, the Party Plan or the Code of Section B:
The Executive Vice Chair shall preside at any meeting if the Chair is
absent, and shall have the authority of the Chair when the latter, for any
cause, is unable to act. The Executive Vice Chair shall appoint an Assistant
Treasurer to assist the Treasurer and to act as a signer on the Committee’s
bank accounts. The Executive Vice
Chair shall also be responsible for the public communications of the
Committee including the production of the newsletter and the maintenance of
the website, and may form subcommittees or appoint persons to perform each
task. The Executive Vice Chair shall
perform such other duties as are delegated by the Chair, or are required by
the Bylaws, the Party Plan, or the Code of Section C:
The Membership/Outreach Vice Chair shall preside at all meetings if
the Chair and the Executive Vice Chair are absent . The Membership/Outreach Vice Chair shall be
responsible for the maintenance of Committee membership lists, committee
lists, and mailing lists and shall form subcommittees or appoint persons to
perform these tasks. The
Membership/Outreach Vice Chair shall be responsible for the membership growth
of the Committee and shall identify communities of interest; existing and
emerging ethnic and/or minority communities; young voters; recently
naturalized citizens; and minorities as well as leaders from within those
groups; establish a dialogue with those groups; and encourage participation
in the Democratic Party. The
Membership/Outreach Vice Chair shall perform such other duties as are
delegated by the Chair, or are required by the Bylaws, the Party Plan, or the
Code of Section D: The Fundraising Vice Chair shall preside
at all meetings if the Chair, the Executive Vice Chair, and the
Membership/Outreach Vice Chair are absent.
The Fundraising Vice Chair shall be responsible for all the
fundraising activities of the Committee and shall form a subcommittee to
assist in this task. The Fundraising
Vice Chair shall perform such other duties as are delegated by the Chair, or
are required by the Bylaws, the Party Plan, or the Code of Section E: The GOTV Vice Chair shall preside at
all meetings if the Chair, the Executive Vice Chair, the Membership/Outreach
Vice Chair, and the Fundraising Vice Chair are absent. The GOTV Vice Chair shall form a GOTV
subcommittee to perform tasks to support registration of voters, education of
voters, and polling place activities.
The GOTV Vice Chair shall cultivate volunteer precinct captains and
workers in all the voting precincts in the county, and assist precinct
captains in voter registration, education and polling place activities in
their precincts. The GOTV Vice Chair shall
perform such other duties as are delegated by the Chair, or are required by
the Bylaws, the Party Plan, or the Code of Section F:
The Secretary shall keep records of each meeting and shall provide
timely written notice of all meetings. The minutes shall be printed and
distributed to the members at the next regular meeting. The Secretary shall work with the
Membership/Outreach Vice Chair to notify members regarding the status of
their membership and to ensure the proper maintenance of the membership lists
of the Committee, and shall work with the Treasurer to ensure proper
maintenance of financial records. The
Secretary shall perform such other duties as are delegated by the Chair, or
are required by the Bylaws, the Party Plan, or the Code of Section G: The Treasurer shall be responsible for
all funds of the Committee and shall be responsible for the deposit of all
income in a bank in the name of the Committee. He or she shall pay all bills and make
regular reports to the Committee at each meeting of the Committee. The Treasurer shall work with the
Membership/Outreach Vice Chair to ensure the proper maintenance of the
membership lists of the Committee, and shall work with other officers to
ensure proper maintenance of financial records. The Treasurer will be one of three signers
on the Committee bank account , the others being the Assistant Treasurer and
the Chair (To be valid, a check must be signed by two of the three authorized
signers). The Treasurer shall perform
such other duties as are delegated by the Chair, or are required by the
Bylaws, the Party Plan, or the Code of ARTICLE VII: EXECUTIVE COMMITTEE An Executive Committee shall be
created consisting of the Chair, Executive Vice Chair, Membership/Outreach
Vice Chair, Fundraising Vice Chair, GOTV Vice Chair, the Secretary, the
Treasurer, and any statewide elected officials, or Central committee members,
who are members of the Democratic Party and who are residents of Caroline
County. The Chair Emeritus (immediate
past Chair of the Committee) shall be a member of the Executive Committee. The Executive Committee shall have
the power to act for the Committee on any matter, except as to those matters
that the Committee reserves for itself in these Bylaws. ARTICLE VIII: MEETINGS Section A: There shall be at least ten (10) scheduled
regular meetings each year. Meetings
shall be open to the public. Section B: Meetings shall be called in accordance
with the provisions of the Party Plan of the Democratic Party of Section C: A quorum shall consist of the minimum
amount required by the provisions of the Party Plan of the Democratic Party
of ARTICLE IX: REMOVAL Section A: Any member of the Committee who is found by
the Committee to have failed to perform a duty assigned to him or her or is
found to have subverted the Bylaws of the Committee or the Party Plan of the
Democratic Party of Virginia may be removed from Committee post and/or
membership. Section B: The member must be given at least ten (10)
days written notice, and an opportunity to refute such charges before the
Committee. Section C: Removal shall be automatic if a two-thirds
(2/3) majority of a quorum of Committee members present vote for removal. ARTICLE X: APPEALS Any member of the Committee may
appeal to the appropriate Congressional District Democratic Committee any
decision, deadlock, or failure of the Committee to act. ARTICLE XI: AMENDING BYLAWS These
Bylaws may be amended by a two-thirds (2/3) majority of a quorum of the
current membership present and voting at any meeting if notice is given and
the proposed amendment is made available to all members not less than ten
(10) days before the vote on the amendment. ARTICLE XII: PRECEDENCE OF RULES AND LAWS The
rules governing the Committee shall be the current edition of Robert’s Rules
of Order, in all cases that those rules are applicable and do not conflict
with the Bylaws, the Party Plan or the Code of Virginia. |